Data Governance Charter for "My Game Team" App
By Harish Kumar • 5/22/2023
Data Governance Charter for "My Game Team" App
1. Purpose and Scope
The purpose of this Data Governance Charter is to establish guidelines and principles for the data governance and data collection practices of the "My Game Team" app. This charter ensures the protection of club members' data and addresses concerns related to data access, security, and privacy. The charter also emphasises the implementation of encryption measures, role-based access control, and robust audit and logging mechanisms.
2. Data Collection and Usage
2.1. Data Collection Principles
a. The "My Game Team" app will collect only necessary and relevant data from club members, including but not limited to name, contact information, game preferences, emergency contact and match day availability.
b. Data collection will be transparent, and club members will be informed about the purpose and usage of their data.
2.2. Consent
a. The app will obtain explicit consent from club members prior to collecting any personal data.
b. Club members will have the right to withdraw their consent and request the removal of their data from the app.
2.3. Data Usage
a. Collected data will be used solely for the purposes of managing club activities, organising games, and enhancing member experiences.
b. Data will not be shared with any third parties without the explicit consent of the club members, except as required by law.
3. Data Security and Access Control
3.1. Encryption
a. All member data stored in the "My Game Team" app will be encrypted using industry-standard encryption algorithms to protect against unauthorised access or data breaches.
3.2. Role-Based Access Control
a. Access to member data will be strictly limited to Managers, Captains, or Admins with verified roles and responsibilities.
b. Multiple checks and verification mechanisms will be implemented to ensure authorised access.
3.3. Audit and Logging
a. The app will maintain comprehensive audit logs to track data access, modifications, and application usage.
b. Logs will capture information such as the date, time, user, and nature of data accessed or modified.
c. Regular monitoring and analysis of logs will be performed to detect any suspicious activities or unauthorised access attempts.
4. Compliance and Accountability
4.1. Compliance with Applicable Laws and Regulations
a. The "My Game Team" app will adhere to all relevant data protection and privacy laws, regulations, and guidelines.
4.2. Data Breach Response
a. In the event of a data breach, the app will promptly notify affected club members and take appropriate measures to mitigate the impact.
4.3. Data Governance Oversight
a. A dedicated data governance team will be responsible for ensuring adherence to this charter and implementing appropriate policies and procedures.
4.4. Member Concerns and Inquiries
a. The app will establish channels for club members to voice their concerns, inquire about data handling practices, and exercise their data rights.
b. Transparent and timely responses will be provided to address member inquiries and concerns.
5. Charter Review and Updates
This Data Governance Charter will be periodically reviewed and updated to align with evolving regulatory requirements, industry best practices, and feedback from club members. Any updates or changes will be communicated to club members in a clear and accessible manner.
By adhering to this charter, the "My Game Team" app demonstrates its commitment to responsible data governance, data security, and member privacy.
App Details can be read by following this link